How to write clearly

5. Make sense — structure your sentences

You may have to write (or improve) a text contain­ing a mass of facts and ideas. Here are some ways of untangling the information so that readers will understand each sentence straight away.

Name the agents of each action (see Hint 8) and put the actions in the order in which they occur.

cloudy.png sun.png
Its decision on allocation of EU assistance will be taken subseguent to receipt of all project applications at the Award Committee’s meeting. When all applicants have submitted their project applications,
  • he Award Committee will meet - 2
  • to decide - 3
  • how much EU aid it will grant to each one - 4


Don’t bury important information in the middle of the sentence.

cloudy.png As for reducing roaming charges, the Commission outlined several proposals.
sun.png The Commission outlined several proposals for reducing roaming charges.
cloudy.png The smoking in restaurants ban now seems likely to be implemented.
sun.png Smoking in restaurants is now likely to be banned.


Try to give your sentences strong endings — that’s the bit readers will remember.

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Complete institutional reform is advocated by the report in most cases. In most cases, the report advocates complete institutional reform.


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